Utah public records
Utah's Xchange covers supported trial-court records, while county recorders hold land instruments and BCI controls criminal-history access. GRAMA governs a separate agency-record request process. For a denied request, use the current chief-administrative-officer and Government Records Office appeal route.
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Agency records law
Government Records Access and Management Act
Utah Code § 63G-2-201
Official record sources
Choose the document you need before searching. A case index, parcel assessment, recorded deed and certified certificate are different records. The links below lead to the responsible government service or its official directory.
| Record / custodian | How to access | Costs and coverage |
|---|---|---|
| Court recordsUtah State Courts Xchange | Use Xchange for supported district/justice court records or request documents from the court. | Xchange access and certified copies have published charges. Juvenile, sealed and other protected information is excluded; appellate records use a separate service. |
| Property and land recordsUtah state county-government directory | Choose the county recorder for deeds and assessor for valuations. | Each county sets document and certification charges. County online indexes vary; a parcel map does not establish a complete recorded title history. |
| Business recordsUtah Division of Corporations and Commercial Code | Follow the official business search and filing services. | Search, document and certification services have different charges. Entity registration and a professional license are distinct checks. |
| Birth, death, marriage and divorceUtah Office of Vital Records and Statistics | Choose birth, death, marriage or divorce record instructions. | Search and certificate charges apply. Eligibility and date coverage apply; a divorce certificate does not replace the court decree. |
| Criminal-history checksUtah Bureau of Criminal Identification | Choose personal criminal-history review or the appropriate authorized check. | Fingerprint and processing fees depend on service. Utah BCI history is not unrestricted public access to another person's complete record. |
A criminal charge is not a conviction. A name match does not establish identity. Use the official case disposition and the appropriate authorized record-check process when those distinctions matter.
Requesting agency records in Utah
Use this process for existing government agency records. Court case copies, vital certificates and criminal-history reports use the separate procedures in the table.
- Who can request
- Any person may request public records under GRAMA; private, controlled and protected records have additional access requirements. Identify the governmental entity holding them.
- How to submit
- Identify the Utah agency, municipality or county that maintains the record, then use its published records-custodian contact or accepted request channel. Describe existing documents, identifiers and dates. Keep the submitted request and acknowledgement; court copies and vital certificates use the separate services above.
- Response and delivery
- The ordinary GRAMA response period is 10 business days. Qualifying public-benefit requests can receive expedited treatment; extraordinary circumstances can extend processing.
- Fees and estimates
- Authorized actual costs may apply. Request an estimate and explain any public-benefit fee-waiver request before substantial work starts.
- If access is denied
- Appeal first to the chief administrative officer. A further appeal may go to the Government Records Office or district court; use the current procedure, not the former committee route.
Utah records-request example
Replace the brackets, narrow the dates and send this to the agency that holds the records. Use its required form or portal when applicable. This example requests agency documents; it is not a certificate application or court filing.
To: [the agency's designated records custodian] Subject: Utah public-records request — [record or project identifier] Under the Government Records Access and Management Act (Utah Code § 63G-2-201), I request electronic copies of the city's approved land-use decision and issued permit for [application number]. Please use existing records in their available electronic format. If any material is withheld, identify the legal basis and provide the non-exempt portions. Before incurring charges above [your limit], please send an itemized estimate. Please confirm receipt and the expected response date. [Name and contact details required by the receiving agency] [Requester eligibility or residency information, where required]
Before sending, check requester eligibility above. Keep the submission confirmation, cost estimate, response and any exemption cited so a follow-up or appeal can refer to the same request.
Utah public records FAQ
Where can I find Utah court records?
Use Xchange for supported district/justice court records or request documents from the court. Juvenile, sealed and other protected information is excluded; appellate records use a separate service.
Sources: Utah State Courts XchangeAre Utah public records free?
Authorized actual costs may apply. Request an estimate and explain any public-benefit fee-waiver request before substantial work starts. Certificate and court-document services follow the separate charges listed above.
Sources: Utah official public-records guidance; Utah State Courts Xchange; Utah Office of Vital Records and StatisticsHow do I get birth, death, marriage or divorce records in Utah?
Choose birth, death, marriage or divorce record instructions. Eligibility and date coverage apply; a divorce certificate does not replace the court decree.
Sources: Utah Office of Vital Records and Statistics; Utah State Courts XchangeIs a Utah court search a complete criminal-history check?
No. Utah BCI history is not unrestricted public access to another person's complete record. Choose personal criminal-history review or the appropriate authorized check.
Sources: Utah Bureau of Criminal Identification; Utah State Courts XchangeSources and review
Each link identifies the official custodian or its published directory. Portal coverage and fees can change; confirm the current order details before paying. The date below records the source review, not the date a government record was created.
- Utah official public-records guidance — checked
- Utah State Courts Xchange — checked
- Utah state county-government directory — checked
- Utah Division of Corporations and Commercial Code — checked
- Utah Office of Vital Records and Statistics — checked
- Utah Bureau of Criminal Identification — checked
Browse other jurisdictions
Public-records access rules vary by jurisdiction. Continue through the directory or return to the full list to choose the agency location you need.
All public-records jurisdictions